Complaints Procedure

IMPELLAM GROUP
UK COMPLAINTS POLICY AND PROCEDURE

Complaints Policy

Impellam Group plc and its subsidiaries are committed to providing a high-level service to our stakeholders – whether they are clients, candidates or suppliers. If you do not receive satisfaction
from our business, you should tell us about it. This will help us to improve our standards.

Complaints Procedure

If you have a complaint, please contact the Manager or Senior Associate of the business and office you are registered with or have been in contact with, by phone in the first instance so that we can try to resolve your complaint informally.
At this stage, if you are not satisfied please contact Managing Director of the relevant subsidiary. You can write to them at: First Floor, Mulberry House, Parkland Square, 750 Capability Green, Luton, LU1 3LU

Next steps

1. We will send you a letter acknowledging your complaint and asking you to confirm or explain the details set out. We will also let you know the name of the person who will be dealing with
   your complaint. You can expect to receive our letter within 3 working days of us receiving your complaint.
2. We will record your complaint within a day of having received it.
3. We will respond your reply to our acknowledgment letter and confirm what will happen next. You can expect to receive this letter within 5 working days of your reply.
4. We will then start to investigate your complaint. This will normally involve the following steps;
   ▪ We may ask the member of staff who dealt with you to provide their feedback on your complaint, to us, within 5 working days of our request;
   ▪ We will then examine the member of staff’s reply and the information you have provided. If appropriate, we may ask you to speak to them. This will take up to 4 working days from receiving their reply.
5. The Managing Director will then invite you to contact them to discuss and hopefully resolve your complaint. They will do this within 5 working days of the end of our investigation.
6. Within 2 working days of the conversation, the Managing Director will write to you to confirm what took place and any solutions agreed with you. If you do not want to have a conversation or it is not possible, the Managing Director will send you a detailed reply to your complaint. This will include the suggestions for resolving the matter. This will be done this within 5 days of completing the investigation.

Appeal

1. If you are not satisfied with our response, you can write to the Group Legal department of Impellam Group plc, who will review the Managing Director’s decision within 10 working days and, if they deem necessary, conduct further investigations. You can write to them at: Group Legal, Impellam Group plc, 800 The Boulevard, Capability Green, Luton, LU1 3BA or email legal@impellam.com
2. Group Legal will contact you to let you know of the outcome within 5 working days of the
   end of the review period and will explain the reasons.

If you are still not satisfied, you can contact the Employment Agencies Standards Inspectorate at the Department for Business Innovation and Skills or the REC, the industry trade association, of which we are a member by writing to the Consultancy and Compliance Team, REC, Dorset House, 1st Floor, 27 - 45 Stamford Street, London, SE1 9NT.

If we have to change any of the timescales above, we will let you know and explain why.

NOTE: In any event, we will comply with any statutory procedures that may relate to your complaint.

Questions?

If you have any concern regarding this document either speak to your manager or contact the UK Legal team at legal@impellam.com